Definitions of Schedule Sections
Public Activities – Displays all activities from the group schedules that have been marked as public.
Performance – Shows all performances scheduled across all stages.
All Activities – Combines all activities from the group schedules into one view.
Schedule Builder – The section where group schedules are created and managed.
Schedule Permissions at the Project Level
Permissions for Schedule Builder and Schedule Creator are managed in the Project Access section of Project Settings.
To assign schedule permissions:
Navigate to Project Settings → Project Access.
Open the user’s permissions.
Go to Project Settings Access → Schedule.
Note: Users with Builder or Creator access must have at least Default Show Access to work with schedules.
Schedule Module Access Permissions
Schedule Builder – Grants the ability to:
View all schedules
Create and edit all group schedules
Edit the Public Activities schedule
Assign all group schedules
Schedule Creator – Grants the ability to:
View the Public Activities, Performance, and All Activities schedules
Create and edit group schedules they have created
Assign group schedules they have created
Cannot edit group schedules created by others
Schedule Permissions for Group Schedules
Permissions for Group Schedules can be assigned in two ways:
Project Access Section:
Navigate to Project Settings → Project Access.
Open the user’s permissions and click +Add → Schedules.
Within the Group Schedule:
Navigate to Schedule → Schedule Builder.
Select your schedule → Settings → Access.
Group Schedule Permissions
Group Schedule Editor – View Public Schedule and Performance Schedule. Can view and edit and assign the Group Schedule they have been granted access to.
Group Schedule Viewer – View Public Schedule and Performance Schedule. Has view-only access to the assigned group schedule.
How to Build a Schedule
To create a schedule in AMP:
Navigate to Schedule → Schedule Builder → Create Schedule.
Enter a Name and Description for the schedule.
Once created, the following tabs will be available:
Activities – Displays all activities on the schedule and allows you to add new ones.
Click +Activities to add a new activity.
Choose whether to display it on the Public Schedule, or only on your Group Schedule and the All Activities Schedule.
Settings – Allows you to:
Modify the Name and Description of the schedule.
Assign users with Edit or View-Only access.
Portal Assignments – Enables you to assign the schedule to an Advance Type.
Select an Advance Type, determine which activities will be visible, and define how users in a portal can interact with them.
Where to View/Edit Schedules
If you need to view or edit schedules (either ones you created or those created by others, depending on your access level):
Navigate to Schedule → Schedule Builder.
Select the schedule you wish to view/edit.
In the Activities tab, click on the activity you want to modify.
The Activity Detail Screen will open, allowing you to:
Edit the activity (if you have the appropriate permissions).
Delete the activity if necessary (if you have the appropriate permissions).
How to Assign Schedules
Assigning a Group Schedule
Navigate to Schedule → Schedule Builder.
Select the group schedule you wish to assign.
Click Portal Assignments → Add Assignment.
Select the Advance Type, specify which activities will be visible, and configure how users in a portal can interact with them.
Note: This will apply the assigned settings to every portal within the selected Advance Type.
Assigning the Public Schedule
Navigate to Advance Types and Portals → Choose your advance type → Configuration.
Under Settings, locate "Show Public Schedule".
Click the Edit icon and toggle it to "Yes".
The Public Schedule will now be available as view-only to all portals under the selected Advance Type.
Note: To assign the Public Schedule, a user must have at least Default Show Access and Edit Access to the Advance Type