Login instructions for C3PO can be found HERE

Expenses

To request payments to a vendor you will need to submit an expense. Reimbursements are for money that has already been spent by a payee. 

Instructions on adding a Vendor to a project can be found HERE

Submitting an Expense

1. Hit the Create Expense button in the top left corner. 

     2. The create expense box will open. Choose “regular expense”, your correct project, your vendor,              and add any description you may have. When you are finished click “Create Expense.” 

      3. The expense detail box will then open. Begin by entering the correct budget category for your              expense. Next, enter the amount of your expense. 

         4. If you need to add more than one category for your expense click "Add" again and follow the                 steps above. 

     5. Once you have added all the necessary budget categories for your expense, click "Publish."

Information on using Bulk Expenses can be found HERE

Requesting Payment

After publishing an expense, you need to request a payment for that expense. Depending on the accountant, project and/or how close in time you are to show dates, you may have to wait for the accountant to approve an expense prior to requesting payment. To request payment, follow the below steps:

1. Click "Request a Payment"

2. Click "Add Invoice" and add the amount of the invoice you are requesting payment for. Then, add the invoice number, the invoice date, and attach the invoice file. 

3. Once you have entered all necessary invoice information and attached the invoice, click "Publish payment."

After you submit your payment request, your expense will need one more level of approval by the Director/Festival Executive. After your first payment request has been paid you may submit additional payment requests totaling the total of your expense by clicking on “Request Another Payment.” 

In conclusion, here are the steps in making an expense request:

1. User makes an expense request.
2. Accountant approves the expense request.
3. User makes a payment request.
4. Festival Director/Festival Executive approves the payment request.
5. Vendor gets paid.

Information on submitting a Reimbursement can be found HERE

My question is not answered here.  What do I do now?  

If you are experiencing a technical issue, email a summary of your issue to Event Systems at c3po@c3presents.com